Lately I've been thinking and spending quite a little bit of time reading about organization. You see currently at work I'm the only Developer. We lost a great Developer (Ed) to a company that offered him more money and the kind of work that he wanted to do (Could you blame him, I sure couldn't). Our remaining Developer who we affectionately call "Eggman", took a long flight across a big ocean to see his family(I couldn't blame him either). However these two events leave me with a lot of little things to get done that will come in  at rapid succession.

So I am changing a few things. First Email, well we all know that there is way to much of it. So a good system for sorting through it is required. With a little simple logic and some Outlook email rules this is fairly easy to accomplish but it does take a change in behavior. First thing I had to change, my Inbox is not my repository for email. Its more of my To-Do list. If thinks in the Inbox can't be accomplished quickly they are moved to the @Action folder. Everything in the action folder is something I am actively working on. If it something that needs read, but isn't as urgent as inbox or @Action folder, it goes in the @Review folder. I've also set up a rule that anything that is address to the company wide email group ( theentirecompany@mycompany.com ) is sent to the @Review folder. The Next folder is the @Snooze folder, items that go in here are in more of the back burner project area. I don't want to forget about them, but they aren't as urgent as the previous folders. I have two other folders that I am using that are new to me for managing my email. I have a @Waiting For folder, which are items in which I am waiting for a response before I can move on, and a @someday box, these are the emails which have good ideas that need a safe place to live until I get to them. I do have to say after several google searches, I of course landed on Scott Hanselman's blog, and these Ideas are from his article ZEB (Zero Email Bounce) and a new Outlook Rule.

So far this system has been working fairly well for me. I have added one more folder, that email tasks that have been finished and need put in to our tracking system are moved too. To make sure I have a put in a record for every completed task. So now not am I getting more things done, it looks like it to my supervisors as well.